Maui Portuguese Cultural Club
Rules and Bylaws
Article I - Name, Location and Authority.
Section 1 - Name
This organization shall be known as the Maui Portuguese Cultural Club (MPCC).
Section 2 - Location
The business of MPCC shall be located on the island of Maui at a place determined by the majority of the general membership.
Section 3 - Authority
MPCC is a 501c(3) non-profit, civic organization and is organized to function within a framework of the Charter of Registration as approved by the State of Hawaii.
This organization shall be known as the Maui Portuguese Cultural Club (MPCC).
Section 2 - Location
The business of MPCC shall be located on the island of Maui at a place determined by the majority of the general membership.
Section 3 - Authority
MPCC is a 501c(3) non-profit, civic organization and is organized to function within a framework of the Charter of Registration as approved by the State of Hawaii.
Article II - Objectives
Section 1 - Objectives
Article III - Affiliation
Section 1 Affiliation
This organization shall be non-political.
Article IV - Governance Of The Club
Section 1 - Governance The governance of MPCC shall be vested in its Board of Directors (Board) with the approval and consent of the membership. The Board shall establish an annual plan to implement MPCC objectives and shall have control and management of the properties, finances and activities of MPCC. Expenditure of funds in check form shall require the signature of the Treasurer. Use of the Club bankcard is given exclusively to the President for the purchase approved supplies for the function of MPCC activities. The President and one other officer’s signature shall be required upon withdrawal from the Scholarship Fund account.
Article V - Membership and Membership Meetings
Section 1 - Qualifications for Membership
All residents of Maui who have an interest in the objectives of MPCC are eligible for general membership. An active member a person who pays their dues, and attends at least 6 meetings, and 6 activities throughout the year. A non-active member shall be entitled to participate in club activities, and meetings, but will be responsible to pay his/her dues, as well as for the annual social activity.
Section 2 - Application for Membership
Any person wishing to join MPCC to pursue the goals of this organization, must complete an application . MPCC expects that all members abide by an unwritten oath of loyalty to MPCC and who intend to devote their time and whole interest in perpetuating the longevity of the Maui Portuguese Cultural Club.
Section 3 - Dues.
The dues for General membership shall be set annually by the Board, with the appoval of the membership. A lesser fee shall be charged for members who are under eighteen (18) years of age. Annual Dues are to be paid in the month of November of each year. Members who pay after that date shall not be considered a member for quorum purposes.
Section 4 - Terminations
At the Board of Director’s discretion, the membership of any member may be terminated for inappropriate, criminal or detrimental behavior. The member, whose membership has been terminated, has the right to appeal either to the Board or to the membership of MPCC.
Section 5 - Meetings
Regular meetings of MPCC shall be held at least monthly at a site specified by the Board. An annual Holiday Social Activity meeting shall be held in December. During this meeting, the outgoing president shall present a report to the membership. The officers and directors for the incoming board shall be installed. No regular business shall be discussed at the annual Holiday Social Activity meeting. Special meetings may be called by the President with the approval of the Board.
Section 6 - Quorum
At any membership meeting of MPCC, the presence of one third of the General Membership shall constitute a quorum. At any Board Membership meeting, the presence of any three (3) Board members shall constitute a quorum.
Article VI - Election of Officers and Directors
Section 1 - Nominating committee
At the membership meeting held in October, the President, shall appoint a nominating committee of three (3) members; none of whom shall be officers or directors of MPCC. The nominating committee shall poll the membership and prepare a ballot of consenting nominees for each office and directorship of MPCC. No nominee's name shall appear for more than one office on the ballot. Additional nominations may be made from the floor at the election meeting in November. No member may be nominated for any office unless he/she has been a regular paid member for at least one (1) year and is at least eighteen (18) years of age.
Section 2 - Elections
The election of officers and directors shall take place at the November meeting of each year. Candidates for the various offices shall be elected by written ballots. Candidates receiving the highest number of votes for the respective offices and directorships shall be declared duly elected. The term of office shall be one (1) year. The President shall appoint two (2) ballot counters to conduct the election process; none shall be nominees in the election being conducted.
Section 3 - Succession of President.
After serving two (2) consecutive 2-year terms, the President may not be nominated or elected to another term as President until after one (1) year has lapsed since the last term in office.
ARTICLE VII - DUTIES OF OFFICERS, ARTICLE VIII - DUTIES OF THE COMMITTEES, ARTICLE IX - FUNDS, ARTICLE X - ORDER OF BUSINESS, ARTICLE XI - RULES OF ORDER, AND ARTICLE XII - LAWS REVIEW AND AMENDMENTS, ARE AVAILABLE UPON REQUEST. COMPLETE BOOKLET OF RULES AND BYLAWS ARE GIVEN TO ALL NEW/OLD MEMBERS OF MPCC.
- To continue Portuguese culture, traditions and history on the island of Maui.
- To foster good will and social relationships among members.
- To be actively involved in the community by education and sharing Portuguese culture, traditions and history.
- To encourage and assist Portuguese youth to attend institutions of higher learning.
Article III - Affiliation
Section 1 Affiliation
This organization shall be non-political.
Article IV - Governance Of The Club
Section 1 - Governance The governance of MPCC shall be vested in its Board of Directors (Board) with the approval and consent of the membership. The Board shall establish an annual plan to implement MPCC objectives and shall have control and management of the properties, finances and activities of MPCC. Expenditure of funds in check form shall require the signature of the Treasurer. Use of the Club bankcard is given exclusively to the President for the purchase approved supplies for the function of MPCC activities. The President and one other officer’s signature shall be required upon withdrawal from the Scholarship Fund account.
Article V - Membership and Membership Meetings
Section 1 - Qualifications for Membership
All residents of Maui who have an interest in the objectives of MPCC are eligible for general membership. An active member a person who pays their dues, and attends at least 6 meetings, and 6 activities throughout the year. A non-active member shall be entitled to participate in club activities, and meetings, but will be responsible to pay his/her dues, as well as for the annual social activity.
Section 2 - Application for Membership
Any person wishing to join MPCC to pursue the goals of this organization, must complete an application . MPCC expects that all members abide by an unwritten oath of loyalty to MPCC and who intend to devote their time and whole interest in perpetuating the longevity of the Maui Portuguese Cultural Club.
Section 3 - Dues.
The dues for General membership shall be set annually by the Board, with the appoval of the membership. A lesser fee shall be charged for members who are under eighteen (18) years of age. Annual Dues are to be paid in the month of November of each year. Members who pay after that date shall not be considered a member for quorum purposes.
Section 4 - Terminations
At the Board of Director’s discretion, the membership of any member may be terminated for inappropriate, criminal or detrimental behavior. The member, whose membership has been terminated, has the right to appeal either to the Board or to the membership of MPCC.
Section 5 - Meetings
Regular meetings of MPCC shall be held at least monthly at a site specified by the Board. An annual Holiday Social Activity meeting shall be held in December. During this meeting, the outgoing president shall present a report to the membership. The officers and directors for the incoming board shall be installed. No regular business shall be discussed at the annual Holiday Social Activity meeting. Special meetings may be called by the President with the approval of the Board.
Section 6 - Quorum
At any membership meeting of MPCC, the presence of one third of the General Membership shall constitute a quorum. At any Board Membership meeting, the presence of any three (3) Board members shall constitute a quorum.
Article VI - Election of Officers and Directors
Section 1 - Nominating committee
At the membership meeting held in October, the President, shall appoint a nominating committee of three (3) members; none of whom shall be officers or directors of MPCC. The nominating committee shall poll the membership and prepare a ballot of consenting nominees for each office and directorship of MPCC. No nominee's name shall appear for more than one office on the ballot. Additional nominations may be made from the floor at the election meeting in November. No member may be nominated for any office unless he/she has been a regular paid member for at least one (1) year and is at least eighteen (18) years of age.
Section 2 - Elections
The election of officers and directors shall take place at the November meeting of each year. Candidates for the various offices shall be elected by written ballots. Candidates receiving the highest number of votes for the respective offices and directorships shall be declared duly elected. The term of office shall be one (1) year. The President shall appoint two (2) ballot counters to conduct the election process; none shall be nominees in the election being conducted.
Section 3 - Succession of President.
After serving two (2) consecutive 2-year terms, the President may not be nominated or elected to another term as President until after one (1) year has lapsed since the last term in office.
ARTICLE VII - DUTIES OF OFFICERS, ARTICLE VIII - DUTIES OF THE COMMITTEES, ARTICLE IX - FUNDS, ARTICLE X - ORDER OF BUSINESS, ARTICLE XI - RULES OF ORDER, AND ARTICLE XII - LAWS REVIEW AND AMENDMENTS, ARE AVAILABLE UPON REQUEST. COMPLETE BOOKLET OF RULES AND BYLAWS ARE GIVEN TO ALL NEW/OLD MEMBERS OF MPCC.
